REGULATIONS OF THE CENTRAL ZIONIST ARCHIVES
A. The objective and the function of the Archives
1. The Central Zionist Archives (hereinafter "the Archives") is the historical archives of the Zionist movement and organization and of the Jewish Agency. Its functions are to collect, to record, to maintain and to make accessible to researchers all the documentation created within these bodies in Israel and in the Diaspora that is worth keeping permanently.
2. The major Zionist organizations- The Jewish National Fund, The United Israel Appeal, and others- have bestowed upon The Archives the task of collecting, preserving and recording their archives, as well as making them accessible to the academic community and the general public.
3. The Archives is designated to collect, to record, to preserve, and to make
accessible to the public the personal archives of Zionist personalities and leaders, Zionist activists in Israel and in the Diaspora and whoever took an active part in the struggle for the realization of the Zionist vision and the establishment of the state of Israel.
4. The Archives play a role in the promotion of the research of the history of the Zionist movement. It extends assistance to educational agencies and public organizations in the process of imparting these topics to the younger generation and the general public.
B. The types of material in the Archives
The documentation with which the Zionist Archives is concerned in preserving includes documents, printed material, digital material, pictures, audio records, posters, maps, and any other material documenting the history of the Zionist movement.
C. Browsing the Archives' collections
1. The Zionist Archives' collections are available to the public for the purposes of research, teaching, and gathering of information. Anyone who wishes to browse the Archives' collections must fill out a form in which the purpose of use must be specified. Permission will be granted only for the specified use. The Archives' administration is entitled to require from the applicant a reference by a recognized institution, or a known scientific or public figure, regarding the user and the purpose of his study. The Archives' administration is authorized to prohibit anyone who does not act according to the regulations from further use of the Archives.
2. Material deposited in the Archives by one of the bodies mentioned in clauses 1 and 2 above, and whose recording and arrangement are completed, will be open for browsing no later than 30 years from the end of the Gregorian calendar year in which the most recent document of the file was created, according to the provisions in clause C.3.
3. The Archives' administration is authorized to restrict the browsing of the archives material in its possession, even though its recording and arrangement are completed, for the following reasons:
3.1. The Archives' administration has expressed commitment to the donor of the material to prohibit the browsing or to restrict it for a certain time period.
3.2. The disclosure of the material is liable to harm the security of the State of Israel and/or the activities of the World Zionist Organization, The Jewish Agency, or the bodies and the institutions with which they are associated.
3.3. The disclosure of the information within the material may cause harm to the safety of persons or the invasion of privacy. Material kept in a personal file, including that of economic nature, will be open for browsing only after 70 years from the end of the Gregorian calendar year in which the most recent document in the file was created.
3.4. The Archives' administration is authorized to prohibit the study of material whose recording and arrangement are completed in the following cases as well: the material is presently being submitted for browsing to someone else or is required for the internal work of the Archives or the donor of the material, there is no technical access to the material, or its physical state is poor and requires restoration.
3.5. A three-member committee, appointed by the Archives' administration, will discuss and decide on the restriction of browsing in all of the above cases.
4. The Archives is authorized to prohibit the use of original archival material when the original is photocopied in Xerox or in microfilm or scanned digitally, in view of preserving the original document.
5. A user wishing to browse general material that is not restricted under the provisions of clause C.3. above but which may include personal information the disclosure of which is liable to cause damage, will be required to obligate himself in writing not to publish it in any manner nor to make any use of this information.
6. The use of the Archives' sources is subject to all the restrictions of copyrights and privacy prescribed by law, and any other law as well.
7. Granting authorization to browse the Archives' collections does not constitute a right to publish it. A user asking to publish any material must obtain the Archives' permission in writing for publishing the material (after filling out an application in writing).
8. Anyone browsing material within the confines of the Zionist Archives must fulfill the following instructions:
- Not to take any material from the reading hall.
- Not to take out any of the material authorized for browsing.
- Not to change the order of the documents in the file.
- Not to cause any damage to the body of the material (neither to soil nor to tear), not to write or delete anything on the documents or their margins, not to attach to the material bookmarks except the marks approved by the Zionist Archives' administration.
- To obey the instructions of the Archives' officials.
D. An obligation to transfer publications and rules of citation
1. Whoever uses any of the Zionist Archives' collections must submit to the Archives a free-of-charge copy of any publication (including an M.A thesis and doctoral dissertations) in which material from the Archives was used.
2. Every user must state in a clear and proper manner in his publications the Central Zionist Archives as the source of the material required by him in the following format:
CZA: Record group number/File number/item.
E. Fees
1. Browsing the original collections within the Archives' building is free.
2. For the following services, the user shall pay according to the price lists periodically determined and published in the Archives' price list subject to the terms listed in each case:
· Photocopying of archival material
· Sending by mail or email
· Location-? of material and its marking for photocopying.
· An information search
· Display of original material in an exhibition
· Publication of material
· Confirmation letters including an affirmation of authenticity of the original